Brandt School Universität Erfurt

Privacy Statement

The Willy Brandt School of Public Policy at the University of Erfurt is pleased that you are visiting our website and that you are interested in our organisation. We take the protection of your personal data very seriously and adhere strictly to the provisions of current data privacy laws.

1. Name and contact details of the Controller

Willy Brandt School of Public Policy

Nordhäuser Str. 63
99089 Erfurt
Germany
Phone: +49(0)361/737-4640
Fax: +49(49)361/737-4649

2. Name and address of the data protection officer of the University of Erfurt

Mrs. Ute Winter
Universität Erfurt
Nordhäuser Straße 63
99089 Erfurt
E-Mail: datenschutz[at]uni-erfurt[dot]de
Tel. +49 (0) 361 737 5651

 

3. Acquisition and storage of personal data and nature and purpose of their use

a) When you open our website at brandtschool.de, the browser used on your terminal will automatically send information to our website server. This information is stored temporarily in a so-called log file. The following information is stored without your assistance and kept until automatic deletion:

- IP address of the inquiring computer,

- Date and time of access,

- Name and URL of the retrieved file,

- Browser type and browser version and, if applicable, your computer's operating system and the name of your access provider.


The purposes for which we process the data mentioned are the following:

- Ensure trouble-free website connection build-up,

- Ensure comfortable use of our website,

- Evaluate the safety and stability of the system and

- Other administrative purposes.

The legal basis for the data processing is Art. 6 (1) Sentence 1 f) EU General Data Protection Regulation (GDPR). Our legitimate interest results from the purposes of data collection itemised above. Under no circumstances will we use the data collected for the purpose of drawing conclusions about your person.

In addition to this, we use cookies when you visit our website. More detailed information is provided at Sections 4 and 6 of this Data Privacy Statement.


b) When you register for our student blog “the bulletin” and for receiving further information: If you have given your express consent in accordance with Art. 6 (1) Sentence 1 a) GDPR, we will use your e-mail address to send you student blog and further information on the Willy Brandt School of Public Policy at the University of Erfurt on a regular basis. The specification of an e-mail address is sufficient to receive the newsletter. You can unsubscribe at any time, e.g. by using a link provided at the end of each newsletter. Alternatively, you may at any time e-mail to us your deregistration request using publicpolicy[at]uni-erfurt[dot]de.


c) If you decide to apply for the Master of Public Policy, we will process your application data in order to contact you as well as to assess whether you have the qualifications and aptitude and fulfil the professional requirements for the position you are applying for. Selection processes at the Willy Brandt School of Public Policy at the University of Erfurt are carried out according to the requirements determined in section 33 subsection 2 of the German Basic Law (GG), the General Act on Equal Treatment (AGG), the Act on Higher Education of the Land of Thuringia (ThürHG), and budgetary law.


4. Recipients of personal data


Your personal data will not be transmitted to any third party, unless:

- You have given your explicit consent to this in accordance with Art. 6 (1) Sentence 1 a) GDPR;

- Transmission is necessary, pursuant to Art. 6 (1) Sentence 1 f) GDPR, to establish, exercise or defend legal claims, and provided there is no reason to assume that you have an overriding legitimate interest in not having your data transmitted;

- There is a legal obligation, as specified in Art. 6 (1) Sentence 1 c) GDPR, to transmit data; and

- This is legally permissible and, pursuant to Art. 6 (1) Sentence 1 b) GDPR, necessary for the performance of a contract concluded with you.

Personal data contained in the documents for the application for the Master of Public Policy are given to the members of the admission committee of the Willy Brandt School of Public Policy at the University of Erfurt in question, the responsible student recruitment managers, as well as program coordinators.

 

5. Storage period

You personal data and documents regarding your application for the Master of Public Policy will be destroyed within three months after receipt of a rejection, unless longer storage is necessary in order to defend legal claims. In case of successful application, your application documents will be further processed for purposes of administration of the study program.

 

6. Cookies

We use cookies on our website. Cookies are small files which your browser creates automatically and which are stored on your terminal device (laptop, tablet, smartphone or similar) when you visit our website. Cookies do not do any harm to your terminal device and do not contain viruses, Trojans or other malicious software.

A cookie stores information regarding the specific device used when visiting our website. However, this does not mean that your identity will be disclosed to us directly.

Cookies are used to make the use of our offering more comfortable. For instance, we use so-called session cookies to detect that you have already visited individual pages of our website before. They will be deleted automatically when you exit our website.

In addition to this, for the purpose of optimising user-friendliness, we use temporary cookies. They are stored on your device for a defined period of time. When you visit our website again during that time, your devise will be detected as having visited our website before. Same goes for any former entries and settings, so you do not have to make them again.

Further, we use cookies to statistically register the use of our website and to analyse that use for the purpose of optimising our offering for you. These cookies enable us to automatically detect upon your next visit that you have already visited our website. These cookies will be deleted automatically after a period of time defined for each of them.

The data processed by means of cookies are necessary for the purposes mentioned to protect our legitimate interests and those of third parties pursuant to Art. 6 (1) Sentence 1 f) GDPR.

Most browsers will accept cookies automatically. You can, however, make settings in your browser to prevent the storage of cookies on your computer or to display a message each time when a new cookie is to be created. A complete deactivation of cookies may lead to the fact, that you will not be able to use all the functions of our website.


7. Social media plug-ins

We rely on our website on the basis of Art. 6 (1) sentence 1 f) GDPR social plug-ins from the social media network Facebook (Like & Share buttons), Facebook Inc., 1 Hacker Way, Menlo Park, California 94025, USA. The Facebook plug-ins can be recognized by the Facebook logo or the Like button on our site. For an overview of Facebook plugins, see developers.facebook.com/docs/plugins/.

When you visit our site, a direct connection between your browser and the Facebook server is established via the plug-in. This enables Facebook to receive information that you have visited our site from your IP address. If you click on the Facebook "Like button" while you are logged into your Facebook account, you can link the content of our site to your Facebook profile. This allows Facebook to associate visits to our site with your user account. Please note that, as the operator of this site, we have no knowledge of the content of the data transmitted to Facebook or of how Facebook uses these data. For more information, please see Facebook's privacy policy at de-de.facebook.com/policy.php.

If you do not want Facebook to associate your visit to our site with your Facebook account, please log out of your Facebook account.


8. Rights of data subjects

 You have the following rights:

- Pursuant to Art. 15 GDPR, to request information about your personal data that we process. In particular, you can request information about the purposes of the processing, the categories of the personal data, the categories of recipients to whom your data have been or will be disclosed, the envisaged period of storage, the existence of the right to request rectification, erasure, restriction of processing or to object, the existence of the right to lodge a complaint, the sources of your data if they were not collected by us and the existence of automated decision-making, including profiling, and meaningful details about such decision-making;

- Pursuant to Art. 16 GDPR, to request that your personal data we have stored be rectified if they are inaccurate or be completed;

- Pursuant to Art. 17 GDPR, to request that your personal data we have stored be erased, unless their processing is necessary to exercise the right of freedom of expression and information, to comply with a legal obligation, for reasons of public interest or to establish, exercise or defend legal claims;

- Pursuant to Art. 18 GDPR, to request restriction of the processing of your personal data if you contest the accuracy of the data, if their processing is unlawful but you oppose their erasure, if we no longer need the data but you require them for the establishment, exercise or defence of legal claims or if you have objected to processing in accordance with Art. 21 GDPR;

- Pursuant to Art. 20 GDPR, to receive your personal data, which you have provided to us, in a structured, commonly used and machine-readable format or to request transmission to another controller;

- Pursuant to Art. 7 (3) GDPR, to withdraw at any time any consent you have given us. The consequence of such withdrawal is that, in the future, we may not continue with the data processing for which the consent was given;

- Pursuant to Art. 77 GDPR, to lodge a complaint with a supervisory authority. In the Land of Thuringia, this is the commissioner for data protection and freedom of information of Thuringia.

 

9. Right to object

 Where your personal data are processed on the basis of a legitimate interest in accordance with Art. 6 (1) Sentence 1 f) GDPR, you have the right according to Art. 21 GDPR to object to the processing of your personal data if your objection is based on reasons relating to your particular situation or is raised against direct marketing. In the latter case, you have a general right to object which we will respect without you having to specify a particular situation.

To exercise your right of withdrawal or objection, it is sufficient to send an e-mail to publicpolicy[at]uni-erfurt[dot]de.

 

10. Obligation to provide personal data

In order for the selection process for the Master of Public Policy to be carried out as required by law, applicants are required to provide the relevant personal data. Applicants who fail to provide the relevant personal data might not be considered for the position in question. Selection processes at the Willy Brandt School of Public Policy at the University of Erfurt are carried out according to the requirements determined in section 33 subsection 2 of the German Basic Law (GG), the General Act on Equal Treatment (AGG), the Act on Higher Education of the Land of Thuringia (ThürHG), and budgetary law, which dictate that candidates are selected based on qualifications, aptitude and professional requirements.

 

11. Data security

For your visit to our website, we employ suitable technical and organisational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or access by unauthorised third parties. Our security measures are continuously improved based on the progress of technology.


12. Current state of and changes to this Data Privacy Statement

 This Data Privacy Statement in its current version of March 2019 is presently valid.

(Status: 26 March 2019)

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